In-House Junior Litigation Secretary – Fremont, CA

Fremont, CA


To provide legal and administrative support to the Petersen-Dean, Inc. Legal Department.

Essential Job Duties and Responsibilities:

  • Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
  • Check tentative rulings and notify appropriate in-house counsel.
  • Responsible for coordinating and/or scheduling client meetings and/or conferences.
  • Prepare, edit and proofread correspondence, pleadings, discovery, correspondence, and other administrative documents.
  • File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e-service procedures.

Knowledge, Skills, and Abilities:

  • Previous experience as a legal assistant/secretary at a law firm and ideally within a busy in-house legal department.
  • Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
  • Excellent written and verbal communication skills.
  • Deadline and detail-oriented.
  • Ability to file documents online via various vendors, including compliance with e-filing rules and e-service procedures.
  • Familiarity with Microsoft Office Suite, including Outlook, Word and Excel and knowledge of Adobe and PDF files.