In-House Senior Litigation Secretary – Fremont, CA

Fremont, CA


To provide legal and administrative support to the Petersen-Dean, Inc. Legal Department.

Essential Job Duties and Responsibilities:

  • Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
  • Check tentative rulings and notify appropriate in-house counsel.
  • Review case updates and advise counsel regarding upcoming deadlines including but not limited to discovery and law and motion.
  • File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e-service procedures.
  • Review construction defect matters for Northern California and advise Senior Litigation Counsel regarding case updates.

Knowledge, Skills, and Abilities:

  • Complex litigation background is a MUST.
  • Previous experience as a legal assistant/secretary at a law firm and ideally within a busy in-house legal department.
  • Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and opposition deadlines, discovery deadlines, etc.
  • Knowledge of pleading and discovery documents, including ability to type, edit and format legal documents and correspondence (including TOC/TOA Skills).
  • Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
  • Excellent written and verbal communication skills.
  • Deadline and detail-oriented.
  • Ability to file documents online via various vendors, including compliance with e-filing rules and e-service procedures.
  • Familiarity with Microsoft Office Suite, including Outlook, Word and Excel and knowledge of Adobe and PDF files.