Office Manager – Orange CA

PetersenDean Roofing & Solar

SUMMARY

Responsible for planning, directing and overseeing the operations and accounting functions of the division. Performing a variety of duties to ensure the smooth running of the functions and providing a service to company.

Essential Job Duties and Responsibilities:

  • Work with Operations Manager to develop/maintain/document efficient and effective policies and procedures.
  • Supervise office activities to achieve maximum expense control and productivity.
  • Oversee Accounts Payable, Accounts Receivable and Billing/Collections. Ensure that all deadlines to Corporate are met.
  • Help in all areas of the division to complete necessary projects.
  • Organize office and up keep of the breakroom.
  • Arrange Training for Staff.
  • Other duties as assigned.

Knowledge, Skills, and Abilities:

  • 2-4 years Office Management experience and/or training; or equivalent combination of education and experience.
  • Confident building relationships.
  • Accuracy and attention to detail is a must.
  • Excellent analytical skills are a must.
  • Must possess excellent oral and written communication skills.
  • Ability to effectively present information in one-on-one to customers, and other employees of the organization.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and deal with problems in a creative manner.
  • Must be a problem solver!
  • Experience working with Microsoft environment is a must (Word, Excel, etc.).
  • Practices attentive and active listening; can accurately restate what others have said.
  • Enjoys working hard, is action oriented.
  • Relates well to all kinds of people, builds constructive and effective relationships using diplomacy and tact.
  • Ability to work under minimal supervision – must be a self-starter.
  • Able to discuss issues and problems with all levels of employees.
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